PROCEDURES FOR APPLICATIONS TO THE LUTZ FOUNDATION

The Evelyn Lilly Lutz Foundation encourages requests for funding. All applications are reviewed by the ten members of the Executive Committee. There are guidelines that must be followed carefully. For that reason it may take a couple of months for requests to be processed. You are encouraged to apply as early as possible for conferences. The Executive Committee usually meets six times a year and therefore, applications should be submitted no more than four months in advance. The following detailed Information should be sent to Traci Cushman, Administrative Director, so she can mail the material to the committee members before the meetings. Applicants who have been approved for a conference the previous year will not be considered; they will be considered every other year.

* The Executive Committee will not consider any application that request more than 2 persons from the same site for any one conference.

In addition to completing the online application form, please email the following information:

  1. If you are requesting funding to attend an event: A copy of the convention or seminar brochure with course descriptions, speakers, hotel prices and other pertinent information must be sent to us before we will consider your application. Please include the hotel tax rate and resort fees with your hotel quote. The applicant should indicate which lectures they hope to attend on the seminar brochure.

  2. A letter addressed to Dr. Suzanne F. Graves, President: Attach a letter outlining why you would like to attend the conference from each applicant AND A letter from the applicant's supervisor with a recommendation and comments on how attending the conference will be beneficial to the department. We prefer that applicants have been on the Northeast Health Systems staff for at least one year.

  3. Airfare: If you are travelling, please obtain your airfare quotes from online agencies like Expedia.com. Attach a copy of several airfare quotes with dates of departure and return. If approved, you may book your reservations through Expedia.com placing those charges on your own credit card. You must notify Traci Cushman of your airfare booking including the name of the airline. If you have to change your reservation, the Lutz Foundation will NOT cover the penalty charges. Please bear in mind that if you book a reservation prior to review of your application for funding, and you are not approved, you will be responsible for the costs. We do not pay for travel insurance or "seat fees". Include a printout of some airfare estimates with your application.

Please send the required materials to:

  • Traci Cushman, Administrative Director

  • lutzfoundation@gmail.com or fax 978-522-1020

  • If you have questions please call at 978-223-5783

OTHER FAQs

Airfare, lodging, & tuition fees: The Lutz Foundation will provide funding for airfare, lodging, tuition fees and reasonable ground transportation like taxis for out of town conferences and mileage of .50 for local conferences, but no meals. We will pay for baggage fees, but not "seat fees". Lodging should be in the medium price range and quotes must include hotel taxes. In the event a second person attends, quotes for a double room should be presented.

Personal Education: The Lutz Foundation does not provide funding for personal education, i.e exams, certification courses, out-of country conferences (or Alaska and Hawaii) or cruises and seminars that are considered to be administrative. When in doubt, contact Traci Cushman or Dr. Graves.

IF YOU HAVE NOT RECEIVED AN EMAIL MESSAGE FROM TRACI ACKNOWLEDGING THE RECEIPT OF YOUR APPLICATION, PLEASE CONTACT TRACI. WE HAVE HAD A COUPLE OF INSTANCES WHERE WE HAVE NOT RECEIVED AN APPLICATION…WHICH COMES AS A SURPRISE TO THE APPLICANT.